Location: Remote (9 AM to 5 PM PST)
Job Description:
We are seeking an experienced and organized Administrator to join our construction company. The ideal candidate will play a key role in ensuring projects run smoothly, client payments are managed effectively, and logistics are coordinated for on-time project delivery. This role requires strong project management and administrative skills, a keen eye for detail, and the ability to communicate clearly.
Key Responsibilities:
Assist the team with project organization, ensuring all aspects are well-coordinated and on track.
Manage client payments, including invoicing, tracking, and ensuring timely payment processing.
Create and manage purchase orders (POs), place orders, and ensure the procurement process is handled efficiently.
Work closely with the logistics team to ensure all project timelines are met and materials are delivered on time.
Review purchase orders and invoices to ensure accuracy and completeness.
Track and manage project finances, maintaining clear records of all financial transactions.
Ensure all documentation is complete, accurate, and accessible.
Communicate effectively with team members and external partners to resolve issues and keep projects moving forward.
Collaborate using tools such as Google Sheets and Google Drive for tracking and document management.
Use Asana for project management and tracking tasks and milestones.
Communicate with team members and stakeholders through Slack.
Requirements:
Minimum 3 years of experience in project management and administrative roles, preferably within the construction or related industry.
Proven experience in placing orders, managing POs, reviewing invoices, and handling client payments.
Proficiency with Google Suite (Google Sheets, Google Drive).
Experience using Asana for project management.
Comfortable with team communication via Slack.
Strong organizational skills and attention to detail.
Ability to work independently and as part of a team.
Excellent written and verbal communication skills in English.
Ability to work from 9 AM to 5 PM PST.
