I am looking for someone to develop a Google Sheets-based dispatching system that integrates with Twilio or Telegram for driver communications.
The system will handle real-time bid tracking, driver-specific markup application, and automated email submissions to brokers.
The goal is to streamline the dispatch process using Google Sheets, along with automation for notifications and bid management.
Project Components
1. Google Sheets Setup
– Google Sheets will serve as the primary tool for tracking loads, driver bids, and broker information.
– Includes:
– Bid Tracking Columns (for driver details, load details, bid price).
– Driver-Specific Markup Calculation: Automatically apply a custom markup to each driver’s bid price.
– Status Tracking: “Won” or “Lost” status for each bid.
– Email Integration: Automate email submissions to brokers.
– Send Button: Add a “Send” button to trigger sending the final bid email to brokers after markup is applied.
2. Twilio/Telegram Integration
– Send load details to drivers via Twilio SMS or Telegram.
– Capture driver responses (bid price) and log them automatically in Google Sheets.
– Real-time communication is critical.
3. Automation
– Email Automation: Use Zapier or Integromat to send bid emails to brokers, pulling data from Google Sheets.
– Google Apps Script for sending emails when the “Send” button is clicked.
– Won/Lost Management: Add drop-down menu for “Won” and “Lost” statuses.
– Cleanup Script: Automate the deletion of “Lost” bids at the end of each day and archive “Won” bids.
Detailed Workflow
Step 1: Load Data Scraping
– Automatically scrape load data from the loadboard based on driver location and availability.
– Ensure loads are sent only to drivers within a specified air mile radius.
Step 2: Driver Communication
– Automatically send load details via Twilio SMS or Telegram.
– Drivers will reply with their bid price, which will be logged into Google Sheets.
Step 3: Driver-Specific Markup and Email to Broker
– After receiving bids, apply a custom markup for each driver in Google Sheets. Markup rates will vary by driver, and each driver’s rate will be applied to their respective bid.
– Click a “Send” button to send an automated email with the bid details to the broker.
– Emails should include load information, the driver’s bid, and the final bid after markup.
Step 4: Status Tracking and Cleanup
– Use a drop-down menu to mark each bid as “Won” or “Lost.”
– At the end of the day, the system will automatically delete all “Lost” bids and archive the “Won” bids.
Estimated Costs
1. Google Sheets Setup
Cost: $150 – $300
– Includes setting up columns, formulas for driver-specific markup, and status tracking (Won/Lost drop-down).
2. Twilio/Telegram Integration
Cost: $100 – $200
– Integrating Twilio or Telegram for sending load details to drivers and logging bid responses in Google Sheets.
3. Email Automation (Zapier/Integromat)
Cost: $100 – $200
– Automating bid emails to brokers via Zapier or Integromat.
4. Google Apps Script (Send Button + Cleanup Script)
Cost: $100 – $200
– Creating the Google Apps Script for the “Send” button to trigger bid emails and the cleanup script to remove “Lost” bids.
Total Estimated Cost
For the complete setup (Google Sheets, Twilio/Telegram integration, email automation, and Google Apps Script), the cost is estimated at $450 – $900.
The total cost will depend on the complexity and the level of customization required.
Please provide a proposal detailing estimated time and costs for setting up this system. Preference will be given to freelancers experienced with Google Sheets,
Google Apps Script, Twilio/Telegram integration, and automation tools like Zapier or Integromat.
