Accountant to manage a small engineering firm in Wisconsin, USA

Job Title: Virtual Assistant Accountant for Epang Engineering Inc
Location: 100% Virtual
Position Type: Part-Time/Contract (10-20 hours per month, with the potential for more hours as needed)
About Epang Engineering Inc.: Epang Engineering Inc. is a small structural engineering consulting firm specializing in delivering quality engineering solutions for residential and commercial projects. We are located in the state of Wisconsin. We are seeking a skilled and detail-oriented Virtual Assistant Accountant to support our accounting and financial management needs. The ideal candidate will be an experienced professional with a background in accounting or bookkeeping, preferably with experience in project-based financial management.
Roles and Responsibilities:
1. Bookkeeping and Financial Record Management
◦ Maintain accurate financial records in accounting software (e.g., QuickBooks, Xero).
◦ Categorize and reconcile transactions, ensuring all records are up-to-date and compliant with financial standards.
◦ Manage accounts payable and receivable, including tracking outstanding invoices and following up on overdue payments.
2. Invoicing and Expense Tracking
◦ Prepare and send invoices to clients in a timely manner, based on project milestones or monthly billing cycles.
◦ Track and manage business expenses, ensuring proper documentation for each transaction.
◦ Monitor expense reports and process reimbursements as needed.
3. Financial Reporting
◦ Generate monthly financial statements, including profit and loss reports, balance sheets, and cash flow statements.
◦ Prepare project-based financial reports, including budget tracking and profitability analysis.
◦ Provide insights into the financial health of the business through customized reporting.
4. Bank Reconciliation and Account Management
◦ Reconcile bank statements and credit card accounts on a monthly basis.
◦ Identify discrepancies and resolve them promptly.
◦ Assist in managing multiple accounts and transferring funds between accounts when needed.
5. Payroll Assistance
◦ Assist with payroll processing, ensuring compliance with tax regulations and employee agreements.
◦ Handle payroll deductions, benefits, and reimbursements as needed.
6. Tax Preparation Support
◦ Assist in organizing financial records for tax season and collaborate with the CPA to ensure timely tax filing.
◦ Track deductible expenses and provide relevant financial documents to the tax preparer.
7. Other Administrative Accounting Tasks
◦ Maintain and update a financial calendar, including payment deadlines, tax due dates, and project milestones.
◦ Support ad-hoc financial requests or data analysis as needed.
Qualifications:
• Proven experience as a bookkeeper, accountant, or VA accountant with a strong understanding of accounting principles.
• Proficiency in accounting software (QuickBooks, Xero, or similar) and Microsoft Excel/OpenOffice.
• Familiarity with financial reporting, invoicing, and bank reconciliation processes.
• Strong attention to detail, organizational skills, and time management.
• Excellent communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks in a remote environment.
• Experience with project-based accounting is a plus.
Preferred Qualifications:
• Knowledge of the engineering or construction industry, including project-based financial management.
• Experience with U.S. tax regulations and business expense tracking.
• Certification in bookkeeping or accounting (e.g., CPA, QuickBooks Certified ProAdvisor) is a plus.
Benefits:
• Flexible working hours.
• Remote work environment.
• Opportunity to grow with a dynamic and expanding engineering consultancy.
Application Process: To apply, please submit your resume, a cover letter outlining your relevant experience, and any certifications you hold. Include examples of previous accounting work, if available.
Epang Engineering Inc. is committed to building a diverse team and encourages applicants from all backgrounds to apply.