We are a scrappy, heart-driven global nonprofit fueled by big dreams, a shoestring budget, and an unwavering belief in creating meaningful change. This past year has been all about survival—powered by grit, resourcefulness, and an extraordinary team of volunteers. Now, we’re ready to transition into thriving—and that starts with finding the right person to join our mission.
This isn’t just an assistant role; this is your chance to help build something extraordinary. We need an executive-level powerhouse who can oversee onboarding, create scalable systems, manage a growing team of 100+ volunteers, and work closely with our leader (me!) to bring our vision to life.
While the position starts at 25 hours per week and reflects our modest budget, we’re fully committed to expanding this into a full-time, sustainable role as we grow. If you believe in dreaming big, creating order out of chaos, and making magic happen, we need you.
The Role:
As the Onboarding Manager & Executive Assistant, you will be the operational backbone of our nonprofit. You’ll bring your expertise in organization, project management, and communication to keep everything running smoothly. From leading onboarding and tracking paperwork to supporting the leader’s day-to-day priorities, this role is critical to our success.
This is not your average job. It’s challenging, fast-paced, and incredibly rewarding for someone who thrives on meaningful work.
Responsibilities:
✨ Executive Support & Leadership
Manage the leader’s calendar, prioritize tasks, and streamline communication.
Anticipate needs and proactively solve challenges to ensure smooth operations.
Serve as a trusted partner, helping translate big-picture vision into actionable strategies.
✨ Onboarding & Volunteer Management
Lead onboarding for new members and volunteers, ensuring a welcoming and seamless process.
Track and organize all necessary paperwork, compliance forms, and documents.
Maintain engagement with a growing team of 100+ volunteers through consistent follow-ups and clear communication.
✨ Administrative Excellence
Maintain accurate records through meticulous data entry, file organization, and system tracking.
Draft polished SOPs (Standard Operating Procedures), correspondence, and organizational updates.
Handle email responses, schedule meetings, and coordinate day-to-day communication.
✨ Operations & Project Management
Build and implement systems to streamline workflows, track deadlines, and manage organizational goals.
Oversee multiple projects simultaneously, ensuring deadlines and deliverables are met.
Develop scalable processes to support the nonprofit’s growth.
✨ Creative Problem-Solving & Flexibility
Step into unexpected challenges with a “figure it out” mindset.
Assist with special projects, event planning, and other dynamic tasks to keep the organization thriving.
What We’re Looking For:
Detail-Oriented Extraordinaire: You ensure nothing falls through the cracks and thrive on getting every “i” dotted and “t” crossed.
Executive-Level Communication: You write and speak with professionalism, clarity, and warmth.
Systems Builder: You create efficient, scalable processes that bring order to chaos.
Project Management Pro: You’re a master of juggling multiple tasks, keeping deadlines on track, and managing accountability.
Follow-Up Master: You don’t just track tasks—you ensure they’re completed with excellence.
Tech-Savvy Problem-Solver: Familiarity with tools like Google Workspace, Asana, and CRMs is a bonus.
Self-Starter: You thrive on initiative and don’t wait to be told what to do.
Mission-Driven: You’re passionate about meaningful work and excited to contribute to something bigger than yourself.
Why Join Us?
Be Part of a Dream: Help build something extraordinary from the ground up.
Flexibility: Work remotely with a part-time schedule tailored to your life.
Growth Potential: This role is designed to grow into a full-time position as the organization thrives.
Purposeful Work: Your contributions will directly support a global mission that matters.
Dynamic Opportunities: Nonprofit life is fast-paced, and every day offers a chance to learn, grow, and make an impact.
Compensation:
We’re operating on a shoestring budget, and we’re fully transparent: this role reflects a modest budget, closer to a paid internship than a traditional position. However, our dream is to expand this into a full-time, sustainable role with increased compensation as the nonprofit grows. This is an opportunity to grow alongside us, contributing your expertise to something meaningful and lasting.
To Apply:
If this role excites you, please send us:
Your resume.
A cover letter sharing why you’re the perfect fit for this position. Bonus points if you include a system or process you created that brought order to chaos.
Your vision for helping a nonprofit move from survival to thriving.
This is more than a job; it’s an invitation to create magic, dream big, and help shape something extraordinary.
If you’re ready to bring your expertise, energy, and heart to this mission, we can’t wait to meet you. ✨
