Overview:
Are you a proactive, detail-oriented, and tech-savvy individual who thrives on bringing order to chaos and ensuring smooth operations? As the Virtual Executive Assistant to a high-performing entrepreneur, you’ll take ownership of emails, team updates, and social media scheduling to keep the business running like a well-oiled machine. If you’re passionate about organization, communication, and making a real impact, this role is for you!
About the Role:
Your mission is to manage and optimize the executive’s workflow by handling key administrative and communication tasks with precision. You’ll play a pivotal role in ensuring the business runs efficiently, the team stays informed, and social media content reaches the audience on time.
Responsibilities:
Email Management:
Organize, filter, and prioritize the executive’s inbox for maximum efficiency.
Respond to emails on behalf of the executive, ensuring clear and professional communication.
Create and manage templates for recurring email tasks to save time.
Team Communication:
Draft and send regular team updates, ensuring everyone is aligned on goals and progress.
Coordinate and document key action items from team meetings.
Act as the go-to person for ensuring tasks are followed up and completed on time.
Social Media Post Scheduling:
Organize and schedule social media posts across platforms using tools like Buffer or Hootsuite.
Collaborate with the content creator to ensure posts are aligned with the content calendar.
Monitor engagement and flag any necessary responses or trends to the team.
Process Improvement:
Identify and implement systems to streamline workflows (e.g., automating repetitive tasks).
Maintain and update SOPs (Standard Operating Procedures) for key tasks.
Requirements:
Proven experience as a virtual assistant, executive assistant, or similar role.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Tech-savvy, with proficiency in tools like Gmail, Asana, Slack, and social media scheduling platforms.
High level of discretion and ability to handle confidential information.
A self-starter who takes initiative and loves solving problems.
Preferred Qualifications:
Experience working with high-performing entrepreneurs or executives.
Familiarity with the EOS framework or similar business systems.
A passion for health, wellness, or entrepreneurship.
Compensation:
Competitive, based on experience, with opportunities for performance-based bonuses.
Why Join Us?
You’ll be working with a dynamic entrepreneur who values personal and professional growth. This is your chance to be part of a fast-growing business and make a tangible impact by helping scale operations and communication to the next level.
How to Apply:
Send a 1-minute video introducing yourself and explaining why you’re excited about this role.
Attach your resume and provide 3 examples of systems or processes you’ve successfully improved.
