We’re seeking an Executive Assistant with hands-on experience in time-blocked scheduling, CRM/email management, and brand-aligned marketing.
This role requires someone who’s proactive, can follow up consistently, and has a proven track record of taking initiative.
Experience in supporting a coaching business or involvement in coaching programs is a strong plus.
Responsibilities:
Calendar Management: Optimize the CEO’s schedule using strategic time blocking to balance daily priorities without overload.
– Share specific examples of how you’ve managed and optimized executive schedules effectively.
Marketing Support: Marketing Support: Assist with CRM and email campaigns in Go High Level, following brand guidelines. You’ll be responsible for monitoring email metrics like open rates, response rates, and other key data points to gauge campaign effectiveness.
– Describe your past work with CRM/email tools, including strategies for list filtering, response tracking, and ensuring brand consistency.
Design Sense: Contribute to design elements for marketing materials, ideally with Canva experience.
– Share your background in creating brand-aligned visuals or marketing support.
Proactive Follow-Up: Chase down responses, track task updates, and ensure follow-through.
– Describe your experience in maintaining momentum on tasks, using assertiveness and problem-solving to complete projects.
Communication & Initiative: Demonstrate strong communication skills, responding clearly and promptly.
– Provide examples of proactive problem-solving and initiative in similar roles.
Requirements:
Prior experience supporting executives with calendar management and time-blocking.
Proactive, detail-oriented, and skilled in follow-up.
Familiarity with Go High Level, email campaigns, and CRM management.
Experience with design tools like Canva is preferred.
Background in supporting a coaching business or involvement in a coaching program is a plus.
Availability to work during EST hours.
Track record of long-term, consistent roles.
Instructions for Applying:
Please include your favorite dish at the beginning of your application to confirm you’ve read the job post thoroughly.
We are looking for candidates who can provide real-life examples of relevant experience.
Generic or AI-generated responses will not be considered.
