We are seeking a detail-oriented Personal Assistant to support a busy real estate broker specializing in commercial and residential properties, as well as mortgage loan processing. The ideal candidate will be responsible for managing schedules, coordinating client meetings, and assisting with paperwork related to transactions. Strong organizational skills and a proactive approach are essential. Familiarity with real estate processes and excellent communication abilities will contribute to your success in this role.
Real Estate Support
• Prepare and organize real estate contracts and disclosures (e.g., CAR and AIR forms).
• Schedule and coordinate property showings, inspections, and client meetings.
• Manage property marketing, including listings on MLS, CoStar, LoopNet, AIR, and social media platforms.
• Communicate with clients through various channels, including WeChat and Line, to ensure smooth transactions.
• Track and manage transaction timelines to ensure deadlines are met.
Mortgage Loan Processing Support
• Collect and organize loan application documentation.
• Coordinate with lenders, appraisers, and underwriters to move loans through the pipeline.
• Review and ensure compliance with California mortgage lending regulations.
• Prepare detailed reports and updates for clients.
Marketing Support
• Manage and update property listings on platforms such as CoStar, LoopNet, and AIR.
• Develop and execute social media marketing strategies to promote listings and company brand.
• Create engaging content for various social media channels.
• Communicate with clients and post marketing content using WeChat and Line to engage with a broader audience.
• Analyze marketing metrics to assess performance and adjust strategies accordingly.
Administrative Support
• Manage calendars, emails, and follow-ups for the team.
• Maintain client databases using CRM tools.
• Assist in the preparation of client presentations and reports.
• Proactively identify opportunities to improve processes and take initiative in the absence of direct assignments.
